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Recording vendor payment status keeps payable reporting current after a bill is paid.
What this feature is for
- Recording vendor payment status keeps payable reporting current after a bill is paid.
When to use it
- A vendor bill was paid outside the normal payment run.
- You need AP status to reflect what happened.
Do it manually
- Open the vendor bill.
- Confirm paid amount, payment date, and method.
- Record the payment or update status according to your workflow.
- Check the AP summary after saving.
- Do not mark unpaid bills paid unless the payment is confirmed.
Ask Faster AI
Record a vendor payment for [bill/vendor]. Ask me to confirm amount, date, and method, then update status and summarize what changed.
Review before saving or publishing
- Confirm the customer, amount, due date, tax, discount, and payment terms.
- Preview customer-facing links before sending them.
- Record refunds, credits, and manual payments only after checking the latest balance.
Common mistakes and fixes
- If a document will not send, check that payment setup and customer email are complete.
- If the balance looks wrong, reopen the document detail and refresh payment applications.
- If a payment event is delayed, review Money outbox status before creating a duplicate action.
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- Video placeholder: Replace with a short walkthrough showing the manual path and review step.