The bill inbox is a review area for incoming vendor bills. Use it to capture bill details, run extraction when available, review fields, and convert only clean items into vendor bills.

What this guide helps you do

• Add or ingest a vendor bill candidate.
• Review extracted vendor, invoice number, dates, currency, and amount before conversion.
• Convert a reviewed inbox item into a draft AP bill without paying it automatically.

Before you start

• Have the vendor bill, invoice email, PDF, image, or summary available.
• Know the vendor name, invoice number, amount, currency, issue date, and due date if extraction is incomplete.
• Check whether the same vendor bill already exists.

Do it manually

1. Open Money and choose Pay Bills.
2. Open the bill inbox area.
3. Add a bill inbox item or upload the source document when available.
4. Run extraction or review the extracted fields.
5. Correct vendor, invoice number, amount, currency, dates, and supporting notes.
6. Convert the reviewed item into a draft vendor bill, then submit it for approval separately.

Ask Faster AI

• Extract vendor, invoice number, amount, currency, issue date, and due date from this bill and show me the review draft.
• Check this bill inbox item for missing fields before I convert it to a vendor bill.
• Compare this bill candidate against existing vendor bills and flag duplicate risk.

Review before saving, sending, paying, or refunding

• Treat extraction as a draft, not an approval.
• Do not convert duplicate, disputed, unreadable, or incomplete bill items.
• Confirm vendor and amount before creating the bill record.

Common issues and fixes

• If extraction misses fields, enter the missing values manually from the source document.
• If the vendor is missing, create or select the vendor before conversion.
• If the item should not become a bill, discard it or leave a review note according to your process.

Placeholder media

• Screenshot placeholder: add an annotated screenshot of use the bill inbox with customer names, amounts, account details, and private notes blurred.
• Video placeholder: add a short walkthrough that shows the manual path, the Faster AI prompt, and the review step before anything is saved, sent, paid, refunded, or published.

Related help

• Use the bill inbox
• Manage vendors for bill pay
• Check payment run readiness